Case Study: RFP Support & Consulting for Evalv IQ regarding Texas Association of School Boards, Inc. (TASB) RFP
Once Upon an RFP provided RFP Support & Consulting for Evalv IQ on September 2022 for Proposal No. 692-23 for Software as a Service (SaaS), Cybersecurity Assessments, and Related Products and Services with the Texas Association of School Boards, Inc. (TASB)
Company Overview:
Evalv IQ LLC is revolutionizing cybersecurity with solutions that proactively prevent, secure, and manage advanced threats and malware. As a Women-Owned Small Business (WOSB), that is fiercely committed to the Department of Defense (DOD), civilian and state government agency customers, and the communities in which we grow. Evalv IQ is a proven leader in knowledge, capability, and resources to successfully monitor, analyze, and respond to information security, assurance & risk management problems across governmental and commercial clients. Evalv IQ believes in strengthening the security posture of organizations, protecting information assets, educating your workforce with next–generation skills, and transforming risks into teachable moments.
Proposed Project Overview:
The Local Government Purchasing Cooperative d/b/a BuyBoard (Cooperative), 12007 Research Blvd., Austin, Texas 78759 is a statewide purchasing cooperative for school districts, junior colleges, cities, counties, and other political subdivisions. The Texas Association of School Boards, Inc. (TASB), a Texas nonprofit corporation, 12007 Research Blvd., Austin, Texas 78759, serves as the Cooperative’s administrator. The Cooperative is endorsed by TASB, the Texas Municipal League (TML), a Texas unincorporated nonprofit association, 1821 Rutherford Lane, Austin, Texas 78754, and the Texas Association of Counties (TAC), a Texas nonprofit association, 1204 San Antonio, Austin, Texas 78701.
The Cooperative is soliciting sealed proposals for products, supplies, services and/or equipment as set forth in this Proposal Invitation on behalf of all present and future members of the Cooperative. There may be over 1,000 Texas public school districts and junior colleges, over 900 municipalities, 400 counties, and numerous other political subdivisions (i.e. river authorities, special districts, public housing authorities, etc.) participating in the Cooperative at any given time. Awarded products and services may also be available to the administrator’s nonprofit entity BuyBoard subscribers and, in the event of a piggyback award, members of the National Purchasing Cooperative located throughout the United States as further explained in the Proposal Invitation.
The Local Government Purchasing Cooperative d/b/a BuyBoard (Cooperative), 12007 Research Blvd., Austin, Texas 78759 is a statewide purchasing cooperative for school districts, junior colleges, cities, counties, and other political subdivisions. The Texas Association of School Boards, Inc. (TASB), a Texas nonprofit corporation, 12007 Research Blvd., Austin, Texas 78759, serves as the Cooperative’s administrator. The Cooperative is endorsed by TASB, the Texas Municipal League (TML), a Texas unincorporated nonprofit association, 1821 Rutherford Lane, Austin, Texas 78754, and the Texas Association of Counties (TAC), a Texas nonprofit association, 1204 San Antonio, Austin, Texas 78701.
The Cooperative is soliciting sealed proposals for products, supplies, services and/or equipment as set forth in this Proposal Invitation on behalf of all present and future members of the Cooperative. There may be over 1,000 Texas public school districts and junior colleges, over 900 municipalities, 400 counties, and numerous other political subdivisions (i.e. river authorities, special districts, public housing authorities, etc.) participating in the Cooperative at any given time. Awarded products and services may also be available to the administrator’s nonprofit entity BuyBoard subscribers and, in the event of a piggyback award, members of the National Purchasing Cooperative located throughout the United States as further explained in the Proposal Invitation.
The intent of this Proposal Invitation is to solicit sealed Proposals to establish a contract for various types of Software as a Service (SaaS), Cybersecurity Assessments and Related Products and Services that may be procured by Cooperative members. Because individual members require different products, and/or services, this Proposal Invitation is a request for a discount off of catalog or price list for products and services. Purchases can be made by a Cooperative member at any time during the Contract term.
Term/Value of Contract:
The term of this contract will be from April 1, 2023, through March 31, 2024, with two possible one-year renewals.
The estimated value of this contract is $10,751,951; however, this estimate is based on prior contracts for similar types of products and services and should not be construed to be a guaranty of either a minimum or maximum amount since usage may be dependent upon multiple factors including Cooperative members’ actual needs and available funding.
Methodology:
- The OUanRFP Team reviewed all RFP documents and Evalv IQ’s collateral.
- The OUanRFP Team created a project plan, project schedule, and proposal draft to work with Evalv IQ to develop a Proposal for Proposal No. 692-23 for Software as a Service (SaaS), Cybersecurity Assessments, and Related Products and Services.
- The proposal draft was developed to meet all requirements of the RFP.
- The proposal draft includes numerous forms and attachments for both OUanRFP Team to fill out and for Evalv IQ’s President and Founder, Theresa Jones, to sign and input data.
- Theresa Jones and the OUanRFP Team reviewed final versions of the Proposal helped to submit the proposal via submission portal via BuyBoard.
Conclusion:
The OUanRFP Team successfully submitted the proposal on 9/29/2022 via BuyBoard
Evalv IQ were awarded the contract by the Texas Association of School Boards, Inc. (TASB) in February 2023.
Challenges and Lessons Learned:
- This Proposal is 1 of 3 proposals that the OUanRFP Team worked on simultaneously with Evalv IQ in the 4th quarter of 2022.
- All 3 proposals were submitted on time and completed.
- The 3 Proposals include:
- Proposal No. 692-23 for Software as a Service (SaaS), Cybersecurity Assessments, and Related Products and Services with the Texas Association of School Boards, Inc. (TASB)
- Project 22-083.S PAMT (Packer Avenue Marine Terminal) Cyber Security Assessment and Training Program with PhilaPort – The Port of Philadelphia
- RFP No. 22-23/08 – Cybersecurity Vulnerability Assessment with The Port of Oakland
- Time management and scheduling were essential in submitting all three proposals that Evalv IQ wanted to pursue.